Division of Research Offices > Contracts and Grants > Manage Awards

Records Retention

Regulations require the University to maintain for audit purposes all project-related records, both financial and technical (including technical reports, lab notes, and all institutional committee approvals such as human subject, animal care, radiation, etc.) for a minimum of three years (five years for Department of Education awards) AFTER the submission of the final financial and/or audit report. Therefore, Principal Investigators, Project Directors and Business Managers should retain complete grant/contract files for a minimum of five years after project termination. After that date, check with the Office of Contracts and Grants to ascertain whether longer retention is necessary.