Division of Research Offices > Contracts and Grants > Manage Awards

Invoicing, Financial Reporting, and Sponsor Payments

The Division of Research is responsible for all fiscal reporting functions on research projects. These functions include preparation of invoices, ensuring proper charging of indirect costs, processing of journal entries to correct F&A cost charge errors, reporting of required cost sharing, preparation of final fiscal reports, and submission of any other data required to close out an account.

Fiscal reports are prepared in accordance with the terms and conditions of the award. Each report is a joint effort between Research Financial Reporting, the Principal Investigator and the department business manager. There are times when the Principal Investigator and/or the business manager may have to provide copies of expenditure documents, information to complete patent or invention statements, and documentation of cost sharing. It is critical that this information/documentation be provided to the Research Financial Reporting in a timely fashion in order to meet agency-imposed deadlines for submission of the fiscal report.

When cost sharing other than time and effort reporting is required on an award, the documentation must be collected by the Principal Investigator's department and submitted monthly to the Division of Research where it will be reported to the agency with the required fiscal reports. Documentation must be identified as cost sharing for a specific award.

Payments in support of sponsored projects must be made in U.S. dollars. Cash payments from sponsors are processed through the Office of the Treasurer and monitored by Research Accounting. In kind contributions in lieu of sponsor payments are not allowed.